Privacy

This page describes how Adventist Intelligence handles information during the private beta. It is intentionally short and plainspoken; a fuller, lawyer-reviewed policy will replace it before public launch.

What we collect

When you use the chat we store your conversations (questions and answers, with timestamps), your chat threads (so your sidebar history follows you across devices), your Firebase user identifier (so we know which conversations are yours when you ask us to delete them), the email address on your sign-in, and any citation reports you submit. When you submit the "notify me" form on the landing page we store your email address and the audience tag you selected, plus a daily-rotating hash of your IP address used only to cluster duplicate same-day submissions.

When you apply to contribute or upload content

If you fill out the "apply to contribute" form or upload files through a partner contribution page, we store what you enter so we can review the submission and follow up with you: your name, email address, and (if you provide them) your phone number, organization or ministry, role, and country, along with the description of the content you're offering, any sample links, and — on the partner upload pages — the files themselves. We use this only to evaluate the content for possible inclusion in the dataset and to contact you about it; we do not sell it or use it to build a mailing list. Submissions and their attachments are retained while we review them and, if accepted, for as long as the content remains part of the dataset; you can ask us to delete a submission at any time by emailing dev@adventistintelligence.com.

Where it lives

Everything is stored on Google Cloud, in a single project administered by the team building this. Authentication is handled by Firebase Authentication. Conversations and reports are persisted in Cloud SQL (PostgreSQL) in the us-east1 region. The corpus the assistant draws from is loaded into the same database. No data leaves Google Cloud.

What we don't do

We do not sell your data. We do not send your conversations to third-party model-training pipelines. The Vertex AI inference calls used to compose answers are configured with explicit no-retention. The "notify me" emails are used only to email you when public access opens; we are not building a newsletter.

How long we keep your conversations

Your chat history — the conversations listed in your sidebar — is kept until you delete it. When you delete a conversation there, it leaves your history at once and is erased from our database by the next overnight cleanup, within a day.

Separately, a record of each question and answer is kept for 90 days from the date it was created, so that we can review the quality and safety of the answers; an overnight cleanup then deletes it automatically. Deleting a conversation from your sidebar does not shorten that record. To have everything removed at once, use the full deletion described below.

Database backups hold a copy of what was stored on a given day for up to 7 days, and then expire.

Citation reports you submit, "notify me" sign-ups, and the audit log of API requests are retained on different schedules because they aren't conversational content. Cloud Run access logs and traces are retained 30 days by Google's default platform policies.

Your rights — deletion, access, correction

You can delete any individual conversation from inside the chat sidebar at any time; what that removes, and when, is described above.

To delete every piece of data we hold about you (conversations, chat threads, citation reports, and any "notify me" sign-up tied to your email), the chat exposes a right-of-erasure endpoint at DELETE /api/v1/me/data. Calling it from a signed-in session permanently wipes every row tied to your Firebase user identifier and returns a receipt with the row counts deleted from each table. The action is immediate and cannot be undone.

You can also request a copy of your data (GDPR Article 20 portability) at GET /api/account/export; the endpoint returns an NDJSON stream of every chat + message you own, suitable for archive.

If you'd rather submit the request by email — for example, because you can no longer sign in — write to dev@adventistintelligence.com from the address you signed in with. We respond to deletion requests within 30 days, in line with EU GDPR Article 17.

If you want a copy of the data we hold about you, or to correct something inaccurate, email the same address. We respond to access and correction requests within 30 days.

Changes to this policy

Material changes will be reflected on this page with an updated effective date. The version above is the current statement.